Administrative Assistant - Temporary Position

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to the Executive Director. and works closely with the Executive Director.

KNOWLEDGE and SKILLS REQUIRED: Answer and direct phone calls when in office, organize and schedule meetings and appointments, maintain contact lists, assist in the preparation of regularly scheduled reports, develop and maintain a filing system, book travel arrangements, submit and reconcile expense reports, provide general support to visitors, prepare and monitor invoices, maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies, contribute to team effort by accomplishing related results as needed, and other tasks as assigned.

MINIMUM QUALIFICATIONS: A Bachelor's degree in business administration or a closely related field; and two (2) years of demonstrated progressively responsible and successful experience engaging, mentoring and working in a community-service environment;

or, a High School diploma or GED and proven admin or assistant experience, knowledge of office management systems and procedures, excellent time management skills and ability to multi-task and prioritize work, attention to detail and problem solving skills, excellent written and verbal communication skills, strong organizational and planning skills, proficient in MS Office, at least 7 years of experience in the field or in a related area.

This is currently a part-time, temporary position at 20 hours/week for three months. The primary worksite is at Tolani Lake Enterprises with some remote working options. TLE anticipates establishing a multi-year, grant-funded position soon at the end of the three months.

Qualified individuals can respond by sending the attached application, cover letter, and resume to stephanie@tolanilake.org


Temp Administrative Assistant Job Description.pdf
TLEJobApplication (1).docx